2026 AIRI Annual Meeting Sponsorship & Exhibitor Opportunities

The AIRI Annual Meeting brings together leaders from independent research institutes across the United States to discuss federal research policy, institutional leadership, and emerging issues impacting the biomedical research enterprise. AIRI sponsors gain direct access to decision-makers from independent research institutes and visibility with leaders shaping the future of scientific research. Sponsorship opportunities are limited and available on a first-come, first-served basis.

All sponsors will receive recognition through multiple channels, including:

• AIRI Annual Meeting website and LinkedIn
 • Online meeting program in the conference app
• On-site signage

Reserve your Sponsorship here. 

PLATINUM SPONSORSHIP - Sold Out

Investment: $35,000
 Availability: 1

Welcome Reception Sponsor (Exclusive Opportunity): The Welcome Reception is the first networking event opening the AIRI annual meeting and provides premier visibility among attendees (held Sunday evening). Sponsors receive a complimentary tabletop exhibit space. Electricity, AV, and additional services may be ordered through the venue and will be billed directly to the exhibitor.

Benefits Include

  • Recognition as the Platinum Sponsor of the AIRI Annual Meeting
  • Exclusive sponsorship of the Welcome Reception
  • Company name and logo displayed on the back of the AIRI 2026 attendee badge
  • Opportunity to present two track sessions in conference program (presentation must be submitted to AIRI 60 days before the annual meeting for final approval)
  • Five-minute company overview and speaker introduction during the AIRI Annual Meeting
  • Two promotional advertisements in an AIRI 2026 newsletter to the membership
  • Verbal recognition during a general session
  • Sponsor signage displayed at the event
  • Opportunity to distribute promotional materials or branded items at event
  • Access to the AIRI attendee list (one month prior to the meeting and post-meeting)
  • One-page flyer/insert included in the AIRI 2026 attendee tote bag
  • Six (6) complimentary conference registrations
  • One exhibit tabletop (6ft skirted table) and 2 chairs in conference pre-function space. Electricity, AV, and additional services may be ordered through the venue and will be billed directly to the exhibitor.
  • Sponsor recognition in the online program and on the AIRI website

GOLD SPONSORSHIP

Investment: $25,000 
Availability: 1 

Evening Networking Event Sponsor: This evening networking event provides a relaxed setting for AIRI attendees to connect and offers high visibility for sponsors (held Monday evening). If interested in co-sponsoring this event, please contact our sponsorship team for more information. Sponsors receive a complimentary tabletop exhibit space. Electricity, AV, and additional services may be ordered through the venue and will be billed directly to the exhibitor

Benefits Include

  • Recognition as the Gold Sponsor of the AIRI Annual Meeting
  • Sole sponsor of the Monday evening event
  • Sponsor signage displayed at the event
  • Opportunity to present one track session in conference program (presentation must be submitted to AIRI 60 days before the annual meeting for final approval)
  • One promotional advertisement in an AIRI 2026 newsletter to the membership
  • Opportunity to distribute promotional materials or branded items at event
  • Access to the AIRI attendee list (one month prior to the meeting and post-meeting)
  • One-page flyer/insert included in the AIRI 2026 attendee tote bag
  • Five (5) complimentary conference registrations
  • One exhibit tabletop (6ft skirted table) and 2 chairs in conference pre-function space. Electricity, AV, and additional services may be ordered through the venue and will be billed directly to the exhibitor.
  • Sponsor recognition in the online program and on the AIRI website

SILVER SPONSORSHIP

Investment: $20,000
 Availability: 4

Breakfast or Lunch Sponsor. Sponsors receive a complimentary tabletop exhibit space. Electricity, AV, and additional services may be ordered through the venue and will be billed directly to the exhibitor. 

Benefits Include

  • Recognition as a Silver Sponsor
  • Sole sponsor of one of the networking breakfast or lunches in the program (first come, first serve selection)
  • Branded signage displayed at the sponsored breakfast or lunch
  • Opportunity to distribute materials or branded items at breakfast or lunch
  • One-page flyer/insert included in the AIRI 2026 attendee tote bag
  • Four (4) complimentary conference registrations
  • One exhibit tabletop (6ft skirted table) and 2 chairs in conference pre-function space. Electricity, AV, and additional services may be ordered through the venue and will be billed directly to the exhibitor.
  • Sponsor recognition in the online program and on the AIRI website

BRONZE SPONSORSHIP

Investment: $10,000
 Availability: 3

Refreshment Break Sponsor. Sponsors receive a complimentary tabletop exhibit space. Electricity, AV, and additional services may be ordered through the venue and will be billed directly to the exhibitor. 

Benefits Include

  • Recognition as a Bronze Sponsor
  • Branded signage displayed at the refreshment break
  • One-page flyer/insert included in the AIRI 2026 attendee tote bag
  • Three (3) complimentary conference registrations
  • One exhibit tabletop (6ft skirted table) and 2 chairs in conference pre-function space. Electricity, AV, and additional services may be ordered through the venue and will be billed directly to the exhibitor.
  • Sponsor recognition in the online program and on the AIRI website

Exhibitor Giveaway Sponsor

Investment: $7,500
 Availability: 1

Sponsor the attendee giveaway program designed to drive engagement with exhibitors.

Benefits Include

  • Recognition as the official giveaway sponsor
  • Opportunity to provide a branded prize for the giveaway
  • Two (2) complimentary conference registrations
  • One exhibit tabletop (6ft skirted table) and 2 chairs in the conference pre-function space. Electricity, AV, and additional services may be ordered through the venue and will be billed directly to the exhibitor
  • Recognition in the online program and on the AIRI website

EXHIBIT ONLY OPTION (Non-Sponsor)

Investment: $6,000
 Availability: 10

Benefits Include

  • Two (2) complimentary conference registrations
  • One exhibit tabletop (6ft skirted table) and 2 chairs in conference pre-function space. Electricity, AV, and additional services may be ordered through the venue and will be billed directly to the exhibitor.
  • Recognition in the online program and on the AIRI website

Exclusive Branding Opportunities - A La Carte Sponsorship

The following A La Carte Sponsorship opportunities do not include an expo booth or conference registration. A separate individual registration must be purchased to attend the conference.

  • SOLD OUT! Tote Bag Sponsor — $7,000: Annual meeting tote bag featuring the sponsor logo alongside the AIRI logo
  • Lanyard Sponsor — $7,000: Annual meeting attendee lanyards featuring the sponsor logo
  • Coffee Cup Sponsor — $10,000: Coffee cup sleeves featuring the sponsor logo throughout the meeting
  • WiFi Sponsor — $10,000
     WiFi network name and password associated with sponsor brand
     Sponsor logo displayed in the meeting app
     Signage displayed in conference areas with WiFi login information


Please note: Options may be added to other sponsorship tier opportunities above with approval. Contact the sponsorship team for more information.

Add-On Opportunities

Additional Conference Registration: $795 per person + processing fees (Full Conference Registration fee: Member Rate). Available to any sponsor or exhibitor through the AIRI 2026 registration page. 

Reserve your Sponsorship here. 

Sponsorship Contact Information:
For questions about sponsorship opportunities, please contact our team at [email protected].