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Staff Accountant (MBL)

Marine Biological Laboratory

Grant Accounting
  • Set up award cost centers and budgets in the financial system
  • Review of project cost allowability and appropriateness as needed
  • Perform cash drawdowns and reconcile to the financial accounting system
  • Calculating cost transfers for review and entering approved transfers into financial system
  • Prepare and record all accounting entries (transactions and journals) related to sponsored projects and restricted funds
  • Prepare and submit financial reports
  • Prepare invoice/billings, monitor receivables, and record payments in support of grant agreements
  • Adjust and reconcile grant related balance sheet accounts (receivables and deferrals)
Gift and General Accounting
  • Perform gift accounting, including: approve coding of gifts received, set up new cost centers as required, liaise with Development department and program staff regarding gift accounting, reconcile financial records to Development donor database, record released from restriction entries on a monthly basis
  • Perform all annuity accounting as required
  • Manage investment, endowment gift, and draw accounting, and related transfers
  • Reconcile balance sheet accounts related to gift, annuity, investment, and endowment accounts
  • Serve as lead liaison on annual single (Uniform Guidance) and federal audits (as needed)
  • Support financial statement audit generally in areas of job responsibility
  • Review and submit prepared federal grant reporting related to audit including but not limited to Schedule of Federal Awards and related footnotes, and annual clearinghouse reports
  • Review, evaluate and advise on subrecipient Uniform Guidance audit reports
  • Perform financial close-out audits of completed awards and subcontracts
 Policy Review and Interpretation
  • Maintain high level knowledge and oversight of institutional financial accounting system with respect to grant accounting including treatment of program income, application of indirect cost allocations, and reconciliation of periodic billings
  • Maintain understanding of federal and non-federal sponsor policies and regulations pertaining to cost allowability and allocation
  • Review and understand stated terms and conditions on award notices
  • Execute institutional financial policies and accounting procedures as directed
  • Maintain working knowledge of institutional payroll, purchasing and payment systems
Record Management and Reporting:
  • Update and maintain grant and restricted fund financial records as directed
  • Assist in the preparation of internal reporting requirements as directed
Other Duties:
  • Serve as a resource to the MBL research community; interface with other central administrative offices and administrative matters related to sponsored programs.
  • Maintains high level of knowledge and oversight of the financial accounting system with respect to grant accounting, including allowability of expenses, treatment of program income, application of overhead, and reconciliations of periodic billings.
  • Assist in the development and maintenance of the institutional grant accounting policies and procedures handbook
  • Attend professional development training opportunities as appropriate or required
  • Perform all other duties as assigned 
  1. Experience and advanced knowledge of financial accounting systems, spreadsheet functionality, and financial reporting
  2. Demonstrated working knowledge of federal regulations and guidelines pertaining to grants and contracts
  3. Strong understanding of Generally Accepted Accounting Principles and ability to apply them to operational activities
  4. Experience in preparing required audit documents and responding to audit inquiries
  5. Ability to integrity check and verify data
  6. Self-directed in learning new procedures and methodologies, particularly around utilization of computerized systems and applications
  7. Demonstrated interpersonal skills and ability to exercise high levels on confidentiality, discretion and good judgment
  8. Ability to multitask and meet deadlines
  9. Excellent verbal and written communication and interpersonal skills
  10. Ability to work flexibly, independently and as a contributing member of a team
  1. Bachelor’s degree in accounting
  2. 6 or more years experience in post-award accounting at a non-profit or academic research institution
  3. 6 or more years experience performing general accounting work, in particular in the area of revenue accounting
This position requires sedentary work (exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to move objects). Worker must be able to stand, walk, sit, reach, push, pull, use fingertips, grasp, talk, hear, and perform repetitive motions. Worker is required to have close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, and extensive reading. This position is not substantially exposed to adverse environmental conditions.