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Senior Grant Administrator

BloodCenter of Wisconsin is passionate about enhancing patients’ lives and helping our community, both locally and globally. We also offer an active and energetic environment that encourages collaboration to achieve the results that help so many patients. BloodCenter is a great place for a rewarding career!
You should consider joining us because:
  • We believe in our mission, vision, and values and that the patient is number one
  • At BloodCenter you will experience variety and be given the opportunity to grow professionally
  • We have hardworking employees who excel at what they do
  • BloodCenter recognizes the value and strength of cultural diversity
  • We offer excellent benefits 
BloodCenter of Wisconsin is both an e-verify and an equal opportunity employer/affirmative action employer. Applicants can learn more about BloodCenter's status as an equal opportunity employer by viewing the federal "EEO is the Law" poster. We foster a diverse environment that affirms each employee's dignity and worth. We maintain a drug-free workplace and perform pre-employment substance abuse testing. All BloodCenter of Wisconsin facilities are smoke free and tobacco free.

If you need any assistance seeking a job opportunity with BloodCenter of Wisconsin, or if you need reasonable accommodation with the application process, please call (414) 937-6300 or contact us at

Under the direction of the Director, Financial Planning & Analysis the Senior Grant Administrator  is responsible for providing accounting, reporting, and financial analysis support to the Blood Research Institute (BRI) and BloodCenter Research Foundation (BCRF), including the Philanthropy and Technology Transfer Offices as a member of the BRI/BCRF leadership teams.  This role partners with BRI leadership and scientists to maintain timely and accurate financial grant administration and compliance.  Proactively takes initiative to drive action based on data – makes recommendations to BRI/ BCRF leadership for executing operational improvements to enhance customer satisfaction, financial margins, and business growth and development. 

  • Bachelor’s degree in accounting or related field from an accredited college or university required
  • Master’s degree preferred
  • CPA (Certified Public Accountant) or similar certification preferred

  • Five to seven years of public or private accounting experience
  • Experience in the financial management of research grants required
  • Experience in providing financial analysis in support of operational activities
  • Experience with an integrated accounting and finance system required
  • Experience writing financial statements and management reports
  • Experience in financial forecasting and budgeting in a complex operating environment preferred

  • Extensive working knowledge of spreadsheet, word processing, database, and other PC applications including creation, use and improvement of documents, graphs and other reports required; extensive knowledge of Crystal and other report writing preferred
  • Detail oriented with the ability to ensure accuracy of detailed and summary data
  • Proven project management skills which include the ability to organize, prioritize, manage and accurately complete multiple projects within established deadlines
  • Excellent communication, reasoning and analytical  skills with the ability to write, interpret, analyze, trend and explain financial concepts to management including executive staff
  • Excellent customer service skills
  • Presentation and training skills with the ability to communicate processes to staff and management

Grant Administration
  • Administers grants and grant reporting for research grants, contracts, and subcontracts. 
  • Ensures spending is in accordance with grantor requirements on a timely basis.
  • Works as a partner with investigators, research administration, and the executive leadership team in development and negotiation of grants, and to develop budgets, projections, and analyze spending.
  • Prepares required financial reports to grantors and assists in resolving issues and rate negotiations with agency.  Includes timely completion of annual indirect cost proposal, reimbursement requests, updates to monthly Effort Reports, monthly core lab billings and all SED (Salary Effort Distribution) & Employee Status change forms.
  • Coordinates preparation and completion of audit schedules, confirmations, audit, footnote disclosures, and general timing of activities for the A-133 audit reports.
  • Ensures appropriate controls are in place related to grants with the aid of BCW’s Internal Control function.
  • Documents and annually reviews policies and procedures related to grant administration.

Service Line Support (BRI, BCRF including Philanthropy and Technology Transfer Offices)
  • Works as a partner to the executives and leadership teams, administration, and investigators of assigned service line(s) to provide ongoing analysis for current operations and support financial analysis of future operational proposals.  Develops and analyzes financial and statistical reports as needed.
  • In partnership with the executives and leadership teams of assigned service line(s) takes a proactive role in generation of departmental and research grant budgets, customer analysis, market analysis and other key analysis in developing forecasts, financial impact assessments, and long-range plans.  Consolidates service line budget models into useful reports.
  • Develops sophisticated product line cost models. Utilizes models to track results in a real-time basis.   Designs and prepares on-going financial forecasts and costing models.  Analyzes and summarizes trends.
  • Participates in the development of prices and price structures for current and new procedures or products.
  • Provides project management leadership in executing operational improvements linked to cost reductions, productivity improvements and new business development.  Develops understanding of assigned service line process flows and recommends improvements to enhance customer satisfaction and BCW financial margins. 
  • Provides leadership for organizational and service line initiatives and special projects as needed.
  • Participates in developing, maintaining, and improving organizational computerized financial systems including assisting in product selection decisions, working on design and implementation of  projects, performing ongoing upgrades and troubleshooting, and creating and modifying system generated reports and inquiries.
  • Oversees and completes as appropriate the financial monthly close and reporting for the BRI, BCRF, and Philanthropy.
  • Manages the financial aspects of Industry Sponsored Research at CCBD (Comprehensive Center for Bleeding Disorders)
  • Monitors licensing revenue and patent expenses.
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