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Post-Award Grants Administrator

The Parkinson’s Institute and Clinical Center is America’s only independent non-profit organization combining world-class care, clinical research, and laboratory research for Parkinson’s disease under one roof. By virtue of our design, we are uniquely equipped to provide the best care, accelerate promising science, and perhaps most important—integrate the two and everything in between. It’s what we now call Our Virtuous Circle and people living with Parkinson’s and their loved ones are at the center of all that we do.
We are searching for a part time Post-Award Grants Administrator whose primary responsibilities will be managing the post-award process for NIH and DOD grants administration. 
Some of the specific responsibilities may include:
  • Guide and facilitate the Principal Investigator (PI) and staff during the award period. Advise them of their responsibilities under the terms and conditions of the award.
  • Advise the staff and PI regarding the sponsor’s prior approval requirements for changing aspects of the project, (e.g. changes in PI, changes in scope of work, reduction in PI time spent on the project, time extensions, etc.)
  • Keep abreast of compliance/regulations regarding expenditures, cost principles, justification, etc. Act as central resource and keep all affected departments informed of any changes.
  • Preparation of funding agency financial reports.
  • Analyze and track grant expenditures on a monthly basis to allay risks of over-expenditure and advise PIs on grant budgets and funding issues.
  • Complete data input and file maintenance.
  • Communicate status updates and workflow needs.
  • Participate and support the Contract, Grants and Inventions Committee and its meetings.
  • Develop post-award tickler system and inform PIs and Accounting of scientific progress reports and financial reports.
  • Responsible for negotiation and execution of Clinical Trial Agreements.
Essential Qualifications:
  • Bachelor’s degree in health or related field
  • A minimum of 2 years’ experience in post-award grants management including NIH grants
  • In depth knowledge of MS Office software and database management software
  • Ability to manage multiple activities in a deadline-oriented environment, highly organized, flexible and possess strong attention to detail
  • Adhere to client confidentiality
  • Strong verbal and written communication skills
Preferred Qualification:
  • Pre and post award experience is highly desirable and will be a strong plus
We encourage all applicants to review our website to familiarize themselves with PICC before applying (  In addition to a resume, interested applicants should include a cover letter describing their qualifications, interests and potential contribution. Application materials received without a cover letter will not be considered.  Materials may be sent via email to:
Address all correspondence to:
Parkinson’s Institute and Clinical Center
Human Resources
675 Almanor Avenue, Sunnyvale, CA  94085
Fax:  408.734.8427