AIRI Meetings

Choose one or both of our meetings in 2018!

AIRI 2018 IT Summit

We are pleased that we will be holding the fifth AIRI IT Summit in the spring at the Van Andel Institute, April 29 - May 1, 2018. Click here for the exhibit and sponsorship information for the IT Summit.

AIRI 2018 Annual Meeting

Then in the fall we will be holding AIRI 2018 from September 30 - October 3 at the Omni La Costa Resort and Spa in Carlsbad, California. Watch for the more information in the coming months. This is the meeting that our members make sure they attend. Our attendees attract the Presidents, CEOs, CFO, COOs, CIOs, VPs of Administration, Research, Operations, Human Resources, Development, Finance, IT, and more.

Quick Links:

Download the registration form & mail in with your check
Register Online Here
Past Supporters
Past Attendees
Webinars (with or without an exhibit or sponsorship)
Meetings Central

Hotel Accommodations

We are pleased to announce the official hotel for the AIRI 2018 Annual Meeting is the Omni Resort & Spa Hotel in Carlsbad, California for both sleeping accommodations and the meeting sessions.

The room rate is $259 plus applicable taxes. To make your reservation, call 800-843-6664 and mention that you are attending the AIRI Meeting. The room block ends August 23rd. Click here for more on why you'll want to stay at the Omni Resort & Spa for AIRI 2018! The block tends to sell out by mid-July so we encourage you make your reservations now.

Sponsorship & Exhibit Options

The Annual Meeting is your chance to get in touch in an intimate setting with the top decision makers from the leading independent research institutes from across the country. Please consider becoming a conference partner at the AIRI 2018.

Many partner opportunities are available and are priced to fit everyone's budget. If you'd like help in getting the most from your sponsorship, please contact David Issing, AIRI's Executive Director, who will customize a sponsorship that meets your needs. Please complete the form and include your full payment.

Option 1: Exhibit Registration

An 8’x10’ area for your exhibit with a skirted table and chair in a carpeted area (so no drayage company needed).
One meeting attendee registration with full access to all sessions, events, and meals.
Full page b/w ad in the program booklet.
Recognized as an official supporter for the meeting in the program, online, and on your badge.
Complimentary wireless internet access.

Option 2: Sponsor a Refreshment Break

Display your own sign as the official sponsor for the break and have any brochures or swag materials at the break.
One meeting attendee registration with full access to all sessions, events, and meals.
Full page b/w ad in the program booklet.
Recognized as an official supporter for the meeting in the program, online, and on your badge.
Complimentary wireless internet access.

Option 3: Sponsor a Meeting Room

Display your own sign as the official sponsor outside the room you are sponsoring that we will be holding sessions and have any brochures or swag materials in the room.
One meeting attendee registration with full access to all sessions, events, and meals.
Full page b/w ad in the program booklet.
Recognized as an official supporter for the meeting in the program, online, and on your badge.
Complimentary wireless internet access.

Option 4: Sponsor the New Attendee Reception

Display your own sign as the official sponsor for the reception and have any brochures or swag materials at the reception.
Two meeting attendee registrations with full access to all sessions, events, and meals.
Full page b/w ad in the program booklet.
Recognized as an official supporter for the meeting in the program, online, and on your badge.
Recognized at a general session as the supporter for this event.
Complimentary wireless internet access.

Option 5: Sponsor a Breakfast

Display your own sign as the official sponsor for the event and have any brochures or swag materials at the breakfast.
Two meeting attendee registrations with full access to all sessions, events, and meals.
Full page b/w ad in the program booklet.
Recognized as an official supporter for the meeting in the program, online, and on your badge.
Recognized at a general session as the supporter for this event.
Complimentary wireless internet access.

Option 6: Sponsor a Lunch

Display your own sign as the official sponsor for the event and have any brochures or swag materials at the lunch.
Three meeting attendee registrations with full access to all sessions, events, and meals.
Full page color ad in the program booklet.
Prominently recognized as an official supporter for the meeting in the program, online, and on your badge.
Prominently recognized at a general session as the supporter for this event.
Complimentary wireless internet access.
The option is host a roundtable discussion.
One ad in an AIRI email blast to the membership.

Option 7: Sponsor the Welcome Reception

Display your own sign as the official sponsor for the event and have any brochures or swag materials at the event.
Four meeting attendee registrations with full access to all sessions, events, and meals.
Full page color ad in the program booklet.
Prominently recognized as an official supporter for the meeting in the program, online, and on your badge.
Prominently recognized at a general session as the supporter for this event.
Complimentary wireless internet access.
The option is host a roundtable discussion.
One ad in an AIRI email blast to the membership.

Option 8: Sponsor the Evening Party

Display your own sign as the official sponsor for the event and have any brochures or swag materials at the event.
Four meeting attendee registrations with full access to all sessions, events, and meals.
Full page color ad in the program booklet.
Prominently recognized as an official supporter for the meeting in the program, online, and on your badge.
Prominently recognized at a general session as the supporter for this event.
Complimentary wireless internet access.
The option is host a roundtable discussion.
One ad in an AIRI email blast to the membership.

Additional Options that may be added on to any exhibit and sponsorship package:

Additional staff from your company: $500 each.
Color upgrade for your ad in the program booklet: $500
An ad in an AIRI email blast to the membership: $500.
Vendor Presentation: $1000.
Webinar: $1000. Webinars are also available without an exhibit or sponsorship package at the rate of $2500. Click here for the webinar-only registration form. Click here for more information on Webinars.

Misc Information

All registrations must accompany full payment. Registrations will not be processed nor reserved until full payment is received by AIRI. AIRI only accepts check payments. Vendors will not be included in promotional/marketing materials for the meeting until full payment is received. All sponsorships/exhibits are reserved on a first-registered basis and full payment must accompany order.

Ads must be emailed and received in PDF to hq@airi.org by August 31, 2018 to be included in program booklet, no ads will be accepted after this date. Spec for the ads are: 8 1/2" x 11" page; no bleeds; b/w unless upgrading or included with your sponsorship option.

All vendor representatives must register for the meeting whether they are doing a vendor presentation or staffing the exhibit table. If there is a representative not from your company, the representative must register at the regular vendor registration at $2500. Vendor registrations may only be for employed staff of the vendor organization. Vendor registrations may not be transferred or divided up between more than one person.

Vendor presentations have become a premium option with our vendor supporters. You can request to be added to the waiting list should a slot open. These presentations are only available on a first-come, first-served basis, and are only available as an “Add On” option. If you would like to reserve a vendor presentation slot, you must first contact David Issing via E-mail at hq@airi.org to check availability. If available, a slot will be held for you via Email from David Issing, and you will need to submit full payment for your sponsorship/exhibit and vendor presentation within forty-eight hours. If full payment is not received within forty-eight hours, the slot will go to the next vendor on the waiting list. If you have received confirmation via Email, you must the vendor presentation agreement on the vendor registration form. Vendor presentations may be scheduled during or after official meeting hours.

Ads for email blasts accepted between May 1 – August 31 and must be received via Email to David Issing.

Refunds

Refund requests will be honored if received on or before August 31, 2018. A $500 refund charge will apply. Refund requests received on or after September 1, 2018 cannot be honored.