AIRI 2022 Annual Meeting Vendor Information

AIRI 2022 is scheduled to be held in-person at the Fairmont Chicago, September 11-14. Exhibits will be open on September 12-13. The Annual Meeting is your chance to get in touch in an intimate setting with the top decision makers from the leading independent research institutes from across the country. Please consider becoming a conference partner at the AIRI 2022. 
 
We also have an IT Summit coming in June with additional sponsorship opportunities - click here for more!
 
This is the meeting that our members make sure they attend. Our attendees attract the Presidents, CEOs, CFO, COOs, CIOs, VPs of Administration, Research, Operations, Human Resources, Development, Finance, IT, and more. See our past supporters and past attendees in recent years.

Many partner opportunities are available and are priced to fit everyone's budget. If you'd like help in getting the most from your sponsorship, please contact David Issing, AIRI's Executive Director, who will customize a sponsorship that meets your needs. Please complete the form and include your full payment. 
 
Now you can choose your sponsorship level based on your sponsorship total with eight sponsorship packages and additional options to select from!


Option 1: Sponsor / Co-Sponsor Evening Event (2 available)

  • Register by Aug 10: $7500 / Register after Aug 10: $8500
  • Display your own sign as the official sponsor for the event and have any brochures or swag materials at the event.
  • Four meeting attendee registrations with full access to all sessions, events, and meals.
  • Full page color ad in the program booklet.
  • Prominently recognized as an official supporter for the meeting in the program, online, and on your badge.
  • Prominently recognized at a general session as the supporter for this event.
  • The option is host a roundtable discussion.
  • One ad in an AIRI email blast to the membership.

 

Option 2: Sponsor the Welcome Reception (1 available) SOLD

  • Register by Aug 10: $7500 / Register after Aug 10: $8500
  • Display your own sign as the official sponsor for the event and have any brochures or swag materials at the event.
  • Four meeting attendee registrations with full access to all sessions, events, and meals.
  • Full page color ad in the program booklet.
  • Prominently recognized as an official supporter for the meeting in the program, online, and on your badge.
  • The option is host a roundtable discussion.
  • One ad in an AIRI email blast to the membership.

 

Option 3: Sponsor a Lunch 2 REMAINING
  • Register by Aug 10: $5000 / Register after Aug 10: $6000
  • Display your own sign as the official sponsor for the event and have any brochures or swag materials at the lunch.
  • Three meeting attendee registrations with full access to all sessions, events, and meals.
  • Full page color ad in the program booklet.
  • Prominently recognized as an official supporter for the meeting in the program, online, and on your badge.
  • The option is host a roundtable discussion.
  • One ad in an AIRI email blast to the membership.

 

Option 4: Sponsor a Breakfast (3 available)

  • Register by Aug 10: $3500 / Register after Aug 10: $4500
  • Display your own sign as the official sponsor for the event and have any brochures or swag materials at the breakfast.
  • Two meeting attendee registrations with full access to all sessions, events, and meals.
  • Recognized as an official supporter for the meeting in the program, online, and on your badge.
  • Recognized at a general session as the supporter for this event.

 

Option 5: Sponsor the New Attendee Reception SOLD

  • Register by Aug 10: $3500 / Register after Aug 10: $4500
  • Display your own sign as the official sponsor for the reception and have any brochures or swag materials at the reception.
  • Two meeting attendee registrations with full access to all sessions, events, and meals.
  • Recognized as an official supporter for the meeting in the program, online, and on your badge.
  • Recognized at a general session as the supporter for this event.

 

Option 6: Sponsor a Meeting Room (15 available)

  • Register by Aug 10: $2500 / Register after Aug 10: $3500
  • Display your own sign as the official sponsor outside the room you are sponsoring for one day that we will be holding sessions and have any brochures or swag materials in the room.
  • One meeting attendee registration with full access to all sessions, events, and meals.
  • Recognized as an official supporter for the meeting in the program, online, and on your badge.

 

Option 7: Sponsor a Refreshment Break (5 available)

  • Register by Aug 10: $2500 / Register after Aug 10: $3500
  • Display your own sign as the official sponsor for the break and have any brochures or swag materials at the break.
  • One meeting attendee registration with full access to all sessions, events, and meals.
  • Recognized as an official supporter for the meeting in the program, online, and on your badge.

 

Option 8: Exhibit Registration (15 available)

  • Register by Aug 10: $2500 / Register after Aug 10: $3500
  • An 8’x10’ area for your exhibit with a skirted table and chair in a carpeted area (so no drayage company needed).
  • One meeting attendee registration with full access to all sessions, events, and meals.
  • Recognized as an official supporter for the meeting in the program, online, and on your badge. 

 

Options that may be added on to any exhibit and sponsorship package:

  • Add an exhibit table to any package: $2000.
  • Additional staff from your company: $500 each.
  • Add a color ad in the program booklet: $500
  • An ad in an AIRI email blast to the membership: $500.
  • Vendor Presentation: $1500 (4 available on a first-registered basis only).
  • Webinar: $1000. Webinars are also available without an exhibit or sponsorship package at the rate of $2500. Click here for the webinar-only registration form. Click here for more information on Webinars.


Misc Information

  • AIRI only accepts credit card payments for this meeting. 
  • Ads must be emailed and received in PDF to hq@airi.org by September 1 to be included in program booklet, no ads will be accepted after this date. Spec for the ads are: 8 1/2" x 11" page; no bleeds.  You can have a link embedded in your ad.
  • Ads for email blasts accepted through August 31 and must be received via Email to David Issing.
  • Videos must be emailed or Dropbox by August 31 in MP4 format at at maximum length of thirty seconds. 
  • All vendor representatives must register for the meeting. If there is a representative not from your company, the representative must register at the regular vendor registration at $2500 or more. Vendor registrations may only be for employed staff of the vendor organization. Vendor registrations may not be transferred or divided up between more than one person or organization.
  • There is a 3% convenience fee applied to all online transactions.
  • Refund requests will be honored if received on or before August 10. A $500 refund charge will apply. Refund requests received on or after August 11 cannot be honored.  
 

Don’t miss out on an opportunity to get in touch with our member institutions by hosting a webinar!
Webinars are a powerful tool for you and your organization to increase your visibility and to attract new audiences that could potentially expand your business. Here are all of the details! 

​Watch our video!