Advocacy

AIRI 2018 IT Summit: Vendor Opportunities

We are pleased to offer the opportunity for vendors to attend the AIRI 2018 IT Summit to be held April 30 – May 1 in Grand Rapids, Michigan. This is the fifth in a series of AIRI IT Meetings is an excellent chance to get in touch in an intimate setting with the top decision makers from the leading independent research institutes from across the country. Please consider becoming a conference partner at the AIRI 2018 IT Meeting!

The planning team is working on this year's lineup of sessions. In the meantime, click here to download the last summit program from 2016 to get an idea of what goes on.

Please note that all options are available on a first-registered basis and full payment must be included with your registration in order to be processed.

Hotel and general information on the meeting can be found here.

Registration Options

All attendees must be registered for the meeting. To register, download the registration form here and mail in with your check payment. You can also register online with a credit card by clicking here. Please note that there is a 3% convenience fee applied to all online transactions.

If you'd like help in getting the most from your sponsorship, please contact David Issing, AIRI's Executive Director, who will customize a sponsorship that meets your needs.

We have six options including the limited time option to select from and are priced to fit everyone's budget. Early registration rates end March 12, 2018.

NEW LIMITED TIME VENDOR OPTION!
Speaking Sponsorship

Available through February 15: $10,000
We are pleased to announce that this year at the AIRI 2018 IT Summit we are offering a new Speaking Sponsorship option. With this comes a prime 45-minute speaking engagement at the Summit, an exhibit table, and two summit registrations for your staff. There is only one session going on at a time at the summit, which maximizes attendance at these sessions.

We have two Speaking Sponsorships available.  If you are interested, please submit a topic and brief description of your talk to David Issing who will review them with the IT Summit’s Program Committee.  

Submissions will be accepted based on their applicability to a team of technical leaders, interest and creativity, ability to show how you can help the AIRI community by contributing in a novel way, while avoiding a product or service-based sales pitch.

Submissions must be emailed by February 15, 2018 to hq@airi.org. We will notify you whether your speaking submission has been accepted or not. Once accepted, your registration and payment will need to be submitted. As we are only able to accept two of these, if we are unable to offer you the speaking sponsorship, we invite you to consider one of the other sponsorship choices.

Option 1: Sponsorship (Welcome Reception)

Register by Mar 12: $5000 / Register after Mar 12: $6000
  • Display your own sign as the official sponsor for the event and have any brochures or swag materials at the reception.
  • One exhibit table.
  • Two staff registrations.
  • Prominently recognized as an official supporter for the meeting in the program, online, and on your badge.
  • Prominently recognized at a general session as the supporter for this event.
  • One ad in an AIRI email blast to the membership.
  • Add additional staff at $500 each.

Option 2: Sponsorship (Lunch)

Register by Mar 12: $5000 / Register after Mar 12: $6000
  • Display your own sign as the official sponsor for the event and have any brochures or swag materials at the event.
  • One exhibit table.
  • Two staff registrations.
  • Prominently recognized as an official supporter for the meeting in the program, online, and on your badge.
  • Prominently recognized at a general session as the supporter for this event.
  • One ad in an AIRI email blast to the membership
  • Add additional staff at $500 each.

Option 3: Sponsorship (Breakfast)

Register by Mar 12: $3500 / Register after Mar 12: $4500
  • Display your own sign as the official sponsor for the event and have any brochures or swag materials at the breakfast.
  • Two staff registrations.
  • Recognized as an official supporter for the meeting in the program, online, and on your badge.
  • Recognized at a general session as the supporter for this event.
  • Add an exhibit table to this option at the discounted rate of $1000.
  • Add an ad in an AIRI email blast to the membership for additional $500.
  • Add additional staff at $500 each.

Option 4: Sponsorship (Refreshment Break)

Register by Mar 12: $2500 / Register after Mar 12: $3500
  • Display your own sign as the official sponsor for the break and have any brochures or swag materials at the break.
  • One staff registration.
  • Recognized as an official supporter for the meeting in the program, online, and on your badge.
  • Add an exhibit table to this option at the discounted rate of $1000.
  • Add an ad in an AIRI email blast to the membership for additional $500.
  • Add additional staff at $500 each.

Option 5: Exhibit

Register by Mar 12: $2500 / Register after Mar 12: $3500
  • An 8’x10’ area for your exhibit with a skirted table and chair in a carpeted area (so no drayage company needed).
  • One staff registration.
  • Recognized as an official supporter for the meeting in the program, online, and on your badge.
  • Add an ad in an AIRI email blast to the membership for additional $500.
  • Add additional staff at $500 each.

Vendor Registrations

All registrations must accompany full payment. Registrations will not be processed nor reserved until full payment is received by AIRI. Vendors will not be included in promotional/marketing materials for the meeting until full payment is received. All sponsorships/exhibits are reserved on a first-registered basis and full payment must accompany order.

All vendor representatives must be registered for the meeting and must be an employee of the vendor organization. Vendor registrations may not be transferred or divided up between more than one person or companies.

Vendor Ads in an Email Blast

Ads for email blasts accepted through March 29, 2018 and must be received via Email to David Issing at hq@airi.org.

Refunds

Refund requests will be honored if received on or before March 12, 2018. A $500 refund charge will apply. Refund requests received after March 12, 2018 cannot be honored. 

If you'd like help in getting the most from your sponsorship, please contact David Issing, AIRI's Executive Director, who will customize a sponsorship that meets your needs.