AIRI

 

Pre & On-Site Exhibitor Logistics Information

Thanks for your support for the AIRI 2008 Annual Meeting.　　

The following is provided to assist you in making your arrangements for the meeting easy.

Key Exhibit Times

  • All breakfasts and coffee/refreshment breaks which are in exhibit room.
  • All refreshment breaks are 30 minutes to give you a quality time to with attendees.

Important Information

  • The registration/help desk is outside ballroom.
  • Setup needs to be completed by Monday at 7am.
  • Vendor registration fee covers one attendee. Additional staffing may register at the discounted rate of $250. Click here for vendor registration form.
  • See below on how to order internet, AV, or for shipping information.

Exhibitor Schedule

This schedule is provided to give you an idea of key days and times that exhibits will be open. Exhibits will be closed during the other events listed below, but you are invited to attend the events.

Sun, Sep 7

  • Setup: 2pm-5pm (Grand Ballroom I)
  • Welcome Reception: 6pm-8pm (Colonnade Room)

Mon, Sep 8

  • Exhibits Open, 7am-3:45pm (Grand Ballroom I)
    • Registration & Continental Breakfast, 7am-8am
    • Refreshment Break, 10:15am-10:45am
    • Refreshment Break, 3:15pm-3:45pm
  • Luncheon Session, 12:15pm-1:45pm (Colonnade Room)

Tue, Sep 9

  • Exhibits Open, 7am-12:15pm (Grand Ballroom I)
    • Registration & Continental Breakfast, 7am-8am
    • Refreshment Break, 10:15am-10:45am
  • Luncheon Session, 12:15pm-1:45pm (Grand Ballroom II)
  • Evening Dinner, 7-9:30pm (off-site)

Wed, Sep 10

  • Exhibits Open, 7am-10:45am (Grand Ballroom I)
    • Registration, & Continental Breakfast, 7am-8am
    • Refreshment Break, 10:15am-10:45am
    • Exhibit Dismantle, 11am-2pm
  • Luncheon Session, 12:15pm-1:45pm (Grand Ballroom II)

Shipping Your Exhibit or Sponsorship Signage

Remember that exhibits open on Monday, so when planning your shipping arrangements, we suggest that you have your shipments delivered on Friday, September 5th to make sure they are here by setup.　This includes if you a sponsor and are planning to display your sign with your sponsored event. Click here for hotel procedures and charges that may apply (view in PDF). Please include the following wording and ship to:　　

Fairmont Washington DC
Attn: Jennifer Ross / AIRI Exhibits
(your company name here)
2401 M Street, NW
Washington, DC 20037 USA

Hold for AIRI Exhibits, Sep 7-10, 2008
Box ___of____

How to Order

Electrical Power: you may order this directly through the hotel by contacting Jennifer Ross at Jennifer.Ross2@Fairmont.com or by clicking here for the order form.

Audio-Visual: MCRI AV & Computer Event Rentals & Support is the official audio-visual company for the AIRI Meeting.  Click here to order audio-visual. For questions regarding AV, please call 301-840-0809.

Internet Connection: you may order this directly through AIRI by clicking here for the order form.

Questions?

Please feel free to contact David Issing at the AIRI Management Office if you have any questions or concerns at (410) 751-8900 or davidissing@airi.org.

This email should be viewed in the HTML format. You are receiving this email as an AIRI Member or from an organization that has supported or inquired about the AIRI Annual Meeting. If you wish to be removed from AIRI Emails, please reply to this email and we will remove you from our system. If you have any questions, please contact the Association of Independent Research Institutes (AIRI) by contacting David Issing at the AIRI Management Office at (410) 751-8900  or via email at davidissing@airi.org. Thank you.